Advocacy and Operations Coordinator

The Advocacy and Operations Coordinator will support the work of the Research, Legal, and Advocacy (RLA) program and the Operations division at Physicians for Human Rights. The coordinator will organize and facilitate meetings, both internally and externally, and will coordinate between RLA, Operations, and other PHR teams, as well as with external partners. Time/workload will be split approximately 50:50 across advocacy and operations. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a collaborative nonprofit environment. The coordinator will, when required, attend external advocacy meetings, sessions, conferences or events, and may be required to undertake limited travel, as needed. Responsibilities Operations (50%) The Advocacy and Operations Coordinator will provide administrative and coordination support across the organization’s operations. This includes executive and board support, development, office management, and cross-functional coordination during a high-activity period for the organization. This role is responsible for ensuring continuity of core operational functions, supporting development operations, and coordinating with internal teams and external partners as needed. Provide administrative coordination and organization for the Executive Management Team (EMT), Board of Directors, board committees, and Advisory Council including scheduling, meeting preparation, travel support and any related follow-up. Maintain and coordinate PHR’s yearly charitable solicitation state renewal process to ensure compliance. Manage and record check deposits and gift acknowledgments process. Receive and organize PHR’s mail. Oversee PHR’s NYC general office management including coordinating events, guest passes, and office inventory, etc. Maintain the central filing system for PHR’s official records and other organizational materials. Provide back-up support for the Human Resources department including vendor management, IT coordination, onboarding and offboarding staff, and any projects needed. Maintain account and donation records in Salesforce, with consistency and accuracy Support other assigned duties and activities as needed. Research and Advocacy (50%) The Advocacy and Operations Coordinator will support the development and implementation of strategic advocacy plans. The Coordinator will develop and maintain internal tracking and planning documents, calendars, meeting notes, strategies, contact lists, and other materials, including RLA contacts within PHR’s Salesforce database. The coordinator may also be asked to take on research projects, including but not limited to, advocacy and policy briefs, white papers, and official submissions, and may also draft statements, letters, op-eds, social media posts, other content. Organize and attend advocacy meetings and events, including assisting with logistical arrangements, note-taking, preparing talking points and materials, and traveling as needed. Maintain the Advocacy Calendar, ensuring timely updates and coordination of activities. Draft and submit advocacy documents, including reports, briefs, and statements, including by providing assistance in formatting, developing tables of authorities and contents, and checking citations. Support preparation of research reports, including coordinating aspects of the research process and developing and implementing advocacy and launch strategies. Maintain the Salesforce contact database, ensuring accuracy and consistency. Provide administrative support for the Research, Legal, and Advocacy Program, including: Coordinate Advocacy team meetings, contributing to agenda-setting and record keeping. Support registration procedures to enable PHR’s engagement with key multilateral institutions, including ensuring compliance with requirements to maintain the organization’s ECOSOC status and assistance in securing UN and other badges as needed. Lead all aspects of intern recruitment and hiring, onboarding, mentorship, and supervision and contribute to the overall internship learning program. Co-develop and track the Advocacy and Research budgets, and support expense reporting. Provide logistical and other support to sustain PHR’s Asylum Network engagement as needed. Perform other tasks as requested to support the Research, Legal, and Advocacy Program’s objectives and initiatives.

How to Apply:
Please email cover letter and resume to resumes@phr.org. Please include the job title of the position you are applying for in the subject line of your email and where you saw this job posting in the email body.