Senior Administrative Officer - International

Job Description

We are looking for a **Senior Administrative Officer.**

The Senior Administrative Officer is responsible for overseeing and coordinating the organization’s administrative functions to ensure efficient and effective operations. This role provides leadership to administrative staff, improves internal processes, and supports senior management in achieving organizational goals through strong administrative systems.

Key Responsibilities

• Oversee daily administrative operations across departments
• Supervise, mentor, and evaluate administrative and clerical staff
• Develop and implement administrative policies, procedures, and systems
• Ensure proper records management and documentation practices
• Coordinate office activities, meetings, and executive schedules
• Manage office budgets, procurement, and resource allocation
• Ensure compliance with organizational policies and regulatory requirements
• Improve operational efficiency through process optimization
• Handle high-level correspondence, reports, and documentation
• Liaise with internal departments and external stakeholders
• Support senior management with administrative planning and decision-making
• Oversee facility management, office maintenance, and logistics

Qualifications

• Master’s degree in Business Administration, Public Administration, Management, or related field
• Professional certifications in administration or management are an added advantage

Experience

• Minimum of **7–12 years** of experience in administrative roles
• Proven experience in a supervisory or managerial position
• Experience in managing office operations and administrative systems

Key Skills & Competencies

• Strong leadership and team management skills
• Excellent organizational and multitasking abilities
• Strong analytical and problem-solving skills
• High level of professionalism and integrity
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and administrative systems
• Ability to work under pressure and manage multiple priorities
• Strong decision-making and strategic thinking abilities

Key Performance Indicators (KPIs)

• Efficiency of administrative operations
• Staff performance and productivity
• Cost control and budget management
• Compliance with policies and procedures
• Improvement in administrative processes
• Timeliness and accuracy of reports and documentation